Accounts Receivable
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      Create sales

      Learn how to create and manage sales.

      Managing sales transactions in the Accounts Receivable section helps maintain accurate financial records, collect payments on time, and maintain healthy cash flow.

      Instructions 

       To create any sales and new transactions:

      1. In the left menu, navigate to Accounts Receivable, and then select Sales.
      2. Click New Transaction and choose one of the following options: Invoice, Retainage Invoice, or Payment.

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      Invoice

      Invoices are crucial for tracking payments, maintaining legal records, managing finances, and ensuring tax compliance.

      Instructions

      To create a new invoice:

      create sales 2

      1. Complete the required fields in the Essentials section, including:
          • Customer
          • Job (optional)

      Info: Users can also add transactions directly from within the Job Center if they choose to.

          • Terms
          • Transaction Date
          • Posting Period
          • Number (No.)
          • Revenue Account
      2. In the Items section, click + New Item to add products. Enter details such as a brief description, quantity, unit price, and total price. Optionally, select a tax rate:
        • If you select a tax rate, you can also specify the tax agency.
        • You can calculate retainage, which is the amount of money held until the project is completed or nearly completed.
      3. Add any notes related to the new invoice in the Additional Details section.
      4. Click Save to complete the process.


      Retainage Invoice

      Retainage invoices help ensure that all work is completed to the required standards before the final payment is released, providing security to both the contractor and the client.

      Instructions

      To create or edit a new Retainage Invoice:

      1. Choose a customer from the list in the Select a Customer field.
      2. Select a job associated with the customer. If needed, you can create a new job.

      The application will show you all the retainage invoices linked to the selected customer and job, including details like invoice number, subtotal, retainage percentage, and amount. 

      3.   Check the invoice numbers that apply to you, then click Next to proceed.

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        4.   If necessary, you can edit: 
        • Terms
          • Immediate
          • Net 15
          • Net 30
          • Net 60
        • Transaction Date
        • Posting Period
          5.   You can add any additional information in Notes in Additional Details. 
            6.  Click Save to finish the process.

      Payment


      Payments help ensure that financial obligations are met on time, fostering positive relationships with vendors and clients. They also contribute to maintaining accurate financial records and managing cash flow effectively, which is vital for the ongoing success of your business.

      Instructions

      To create a new payment:

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      1. Select a customer from the list.
      2. Optionally, choose or create a job associated with the customer.
      3. Click Next to proceed.
      4. Review the list of invoices and check the ones you wish to make the new payment, noting the Due Date for each. Then, select Next.

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      5. You can view additional details. Then, select Save to complete the process.


        What's next?

        Keep exploring our platform by taking the next step: Add a new journal entry page.